| Type | Title | Description | Revision Date |
|---|
 Compliance |
 | How to Purchase Chart | Quick reference tool by Purchase Type, applicable dollar limits, Bid Process (RFX), and special instructions. | |
 | Instructions for GPR Analysis Workbook | Detailed instructions for use of the GPR Analysis Workbook. | |
| Instructions for Summary by NIGP Tool | Instructions for using the Summary by NIGP Tool with the purchase order query to compare the industry NIGP descriptions to the NIGPs and descriptions entered on purchase orders for accuracy. | |
| What Auditors Ask | Details what APOs/UPOs or internal auditors should ask or review regarding procurement activities and internal controls at an entity for compliance with the Georgia Procurement Manual and the State Purchasing Laws | |
| PO Review Tool | Guide for reviewing purchase orders by purchase type for compliance. | |
| GPR Workbook | Blank Workbook that has been formatted for compiling solicitations that were posted to the Georgia Procurement Registry by an entity/buyer. This document can be used to audit solicitations, or to manage/review postings for completion and compliance. | |
| PO Workbook | Used to determine whether purchase orders are processed according to the Georgia Procurement Manual (GPM), the Official Code of Georgia 50-5 (O.C.G.A.), and the Georgia Vendor Manual (GVM). | |
| Summary by NIGP | Tool to be used with a purchase order query for detecting and correcting incorrect NIGP codes used on purchase orders. | |
| Instructions for PO Analysis Workbook | Instructions on how to populate the workbook so that purchase orders can be reviewed for compliance and opportunities for agency contracts can be identified. | |
| P-Card |
 | Evaluting Merchant Category Codes | Tips for analyzing MCC’s and instructions for the pre-designed spreadsheet. | 8/20/2009 |
| Evaluating Spending Limits | Tips for comparing cardholder spending limits with actual spend history by creating an Excel spreadsheet or using the Spending Limits Analysis Template. | 8/20/2009 |
| Spending Limits Analysis | Instructions for creating a cardholder spending analysis spreadsheet and for using the pre-designed template. | 8/20/2009 |
| Spending Limits Analysis Template | Pre-designed spreadsheet with pivot table for performing a cardholder spending limits analysis. | 11/9/2009 |
| Vendor Spend Analysis | Tips and instructions for identifying possible split transactions and opportunities for Agency contracts. | 11/9/2009 |
| MCC Self-Audit Spreadsheet | Pre-designed spreadsheet for analyzing transaction data and identifying transactions at merchants with non-State authorized MCC’s. | |
| Evaluating Adequacy of Documentation | Guidance from an accounting standpoint as to what constitutes adequate documentation for various kinds of transactions. | 8/20/2009 |
| Policy Evaluation Checklist | Word checklist designed to guide the user through evaluating the policy to ensure that it covers what card program personnel need to know. | |
| Self Audit Checklist | Word checklist designed to guide the user through a high-level review of all areas of the program to identify areas in need of improvement. | |
| Georgia MCC Groups | Report of all State-authorized groups and the MCC’s in those groups. | 3/24/2009 |
| Purchasing Card Documentation Checklist | Word document designed to provide a quick reference for the types of documentation required for common transactions. | 3/24/2009 |
| Policy Risk Evaluation | Policy evaluation checklist in Excel format that rates a policy as a high, medium, or low risk that card program personnel do not have adequate guidance. | 8/17/2009 |