| Type | Form Number | Title | Description | Revision Date |
|---|
 Stage: 1-NI: Need Identification |
 | SPD-NI001b | eRequisition Submission Form | Checklist for eRequisition submission for non-Outlook users | 7/8/2009 |
| SPD-NI001c | eRequisition Submission Form-Instructions | Instructions for submitting the eRequisition | 6/25/2009 |
| SPD-NI002 | Purchase Requisition Form | Form for submitting a requisition to State Purchasing for Non-SAO users. | 6/24/2009 |
| SPD-NI003a | Sole Brand Justification Form | Form to justify sole brand procurement | 6/24/2009 |
| SPD-NI003b | Sole Brand Instructions | Instructions for completing the sole brand procurement justification form | 6/24/2009 |
| SPD-NI004 | Sole Source Intent to Award Justification | Form to justify sole source procurement | 2/3/2010 |
| SPD-NI005 | Emergency Justification | Form for documenting reasons for emergency procurements | 1/21/2010 |
| SPD-NI006 | One Time Request to Exceed Delegated Purchasing Authority | Form to submit to DOAS for State Entity request and justification for exceeding its DPA for a specific acquisition | 11/2/2009 |
| SPD-NI007 | FACT-FINDING AGENDA | Agenda for meeting with end-user(s) who initiated the sourcing requirements to understand the need, who needs it, why it is needed, when it is needed, and who needs to be involved (list of participants) in the sourcing process. | 2/4/2010 |
| SPD-NI008 | Statewide Contract Waiver Request Form | Form for State Entities to request a statewide contract waiver from State Purchasing | 3/9/2010 |
| SPD-NI009 | Piggyback Request | Form for requesting to piggyback off another State Entity contract from the State Purchasing Assistant Commissioner | 1/21/2010 |
| Stage: 2-PS: Pre-Solicitation |
 | | 7 stages | Diagram for determining requirements of each of the 7 stages of Prucrement | |
| Stage: 3-SP: Solicitation Preparation |
| SPD-SP001 | Facilitated Session Sign-in Form | Sign-in sheet for all members participating | 6/25/2009 |
| SPD-SP002 | Facilitated Session Guide Template | Guide to finalizing RFP document and customizing technical/cost evaluation model | 6/25/2009 |
| SPD-SP003 | Request for Supplier Training | Form used for Buyers to request training for Suppliers at Pre-Bid conferences or other venues. | 6/25/2009 |
| SPD-SP004 | Evaluation Committee Member Participation Form | Form that all members participating in evaluation need to sign | 10/30/2009 |
| SPD-SP005 | Request for Quote ("RFQ") Template (Non-electronic) | Template for issuing a non-electronic solicitation where the scope of work is well defined and the award intent is to the lowest, responsive and responsible bidder | 6/30/2009 |
| SPD-SP008 | eQuote Solicitation Instructions | Instructions to vendors responding to eQuote solicitations | 1/8/2007 |
| SPD-SP011 | Proposal Certification Form | Certificate of Independent Price Determination required by O.C.G.A. Section 50-5-67(e). This certification language appears as a part of the RFP Template (Appendix A) and as part of the RFQ Template in PeopleSoft. | 7/2/2009 |
| SPD-SP012 | Small or Minority Business Form | Form documenting whether a participating vendor may be classified as a small and/or minority owned business in accordance with GA law. This form appears as part of the RFP template | 1/25/2007 |
| SPD-SP014 | Sales and Use Tax Registration Form | Form used by Dept. of Revenue to confirm tax registration and compliance; appears as part of RFP Template | 6/25/2009 |
| SPD-SP015 | Insurance and Bonding Guidelines | Insurance guidelines, sample form, and glossary of insurance terms | 7/17/2009 |
 | SPD-SP016 | RFP Preparation Scorecard | Scorecard is to be used as a graded checklist to ensure all necessary RFP information is included appropriately and the RFP followed the appropriate format | 8/3/2009 |
| SPD-SP017 | Immigration and Security Form | Form to be completed by the contractor for public works contracts | 7/1/2007 |
| SPD-SP018 | State Entity RFP Template | Template for non-electronic processing of Entity RFPs | 10/30/2009 |
| SPD-SP020 | State Entity eRFP Template | Template for electronic processing of Entity RFPs through Team Georgia Marketplace. | 10/30/2009 |
| SPD-SP022 | State Entity eRFQ Template | Template for electronic processing of Entity RFQs through Team Georgia Market Place | 10/30/2009 |
| SPD-SP024 | Requirements Sheet | Use for creating the requirement spreadsheets in Section 4 of the RFP when using either the paper-based RFP template (RFP Template SPD-SP018) or the online RFP Template (eRFP Template SPD-SP020).
| |
| SPD-SP024a | Instructions for Requirements Sheet (2003) | Instructions for creating the requirement spreadsheets to include in Section 4 of the RFP when using either the paper-based RFP template (SPD-SP018) or the online RFP template (SPD-SP020). | 3/5/2010 |
| SPD-SP024b | Instructions for Requirements Sheet (2007) | Instructions for creating the requirement spreadsheets to include in Section 4 of the RFP when using either the paper-based RFP template (SPD-SP018) or the online RFP template (SPD-SP020). | 3/5/2010 |
| Stage: 4-SPR: Solicitation Process |
| SPD-SPR001 | Offerors/Bidders Conference Agenda | Agenda with some script for Offerors/Bidders Conference | 7/7/2009 |
| SPD-SPR002 | Vendor Q & A Template | Document to address questions from potential vendors. Document is to be posted to the GPR for informational purposes only and not as an addendum to the solicitation | 7/2/2009 |
| SPD-SPR003 | Offerors Conference Sign-in Form | Sign-in sheet for all participating vendors, state staff and guests | 7/2/2009 |
| SPD-SPR004 | Offerors Conference Announcement | Template to be used for announcing a scheduled Offerors Conference | 7/13/2009 |
| SPD-SPR004a | Instructions for Posting a Bidders/Offerors Conference in Team Georgia Marketplace | Instructions for posting a Bidders/Offerors Conference Notice in Team Georgia Marketplace | |
 | SPD-SPR004b | Instructions for Posting Offerors/Bidders Conference in GPR | Instructions for posting a Bidders/Offerors Conference Notice in the Georgia Procurement Registry | |
| SPD-SPR007 | RFX Addendum Form | Form for modifying the solicitation closing date, contents, etc. | 7/2/2009 |
| SPD-SPR008 | eRFX Addenda Form | Form used to provide answers to unanswered questions at the pre-proposal conference | 6/5/2008 |
| Stage: 5-EP: Evaluation Process |
| SPD-EP001 | Administrative Review Requirements Summary Sheet | Template to be used by the Issuing Officer to determine if the vendor is responsive and responsible | 7/7/2009 |
| SPD-EP002 | Evaluation Committee Agenda | Form used by Issuing Officer to organize and document planned evaluation committee sessions | 12/29/2009 |
| SPD-EP003 | Offeror Individual Technical Evaluation | Template used by each evaluator to score offerors responses | 12/8/2009 |
| SPD-EP004 | Request for Clarification | Form used by the Issuing Officer to request clarification from a supplier regarding his/her response to an RFP | 12/17/2009 |
| SPD-EP005 | Master Technical Evaluation Template | Template to be used by the Issuing Officer to capture validation score among evaluation team | 1/21/2010 |
| SPD-EP006 | Cost and Technical Evaluation Summary Template | Summary of results by Issuing Officer depicting total points acquired by vendor(s) for both cost and technical proposal(s) | 9/1/2006 |
| SPD-EP009 | Request For Cost Proposal (Best and Final Offer) | Form used by the State to request cost negotiations (RFP only) | |
| SPD-EP010 | RFP Evaluation Committee Guidelines | Guidelines for the Evaluating Committee | 3/30/2009 |
| Stage: 6-AP: Award Process |
| SPD-AP002 | Notice of Intent to Award | The State’s public notice of its intent to award a contract to one or more vendors pending successful resolution of the process | 2/11/2010 |
| SPD-AP003 | Notice of Award | The State’s official public notice of contract award | 2/11/2010 |
| Stage: 7-CP: Contract Process |
| SPD-CP001 | Contract Administration Guide | Guidelines to assist various state entities in performing contract administration in a uniform manner throughout the state | 7/7/2009 |
| SPD-CP012 | Vendor Data Sheet - Statewide Contract | Sheet to capture certain information regarding the contractor, including contract information | |
| SPD-CP013 | Agency Standard Contract Form & Terms and Conditions (Goods and Ancillary Services) | Contract terms for agency contracts involving the purchase of goods and some ancillary services provided by the contractor | 7/25/2006 |
| SPD-CP014 | Agency Standard Contract Form & Terms and Conditions (Services) | Contract terms for agency contracts involving the purchase of services | 7/25/2006 |
| SPD-CP015 | Agency Standard Contract Form & Terms and Conditions (Equipment Rental or Lease) | Contract terms for agency contracts involving the rental or lease of equipment | 7/25/2006 |
| SPD-CP016 | Agency Standard Contract Form & Terms and Conditions (Software Purchases) | Contract terms for agency contracts involving the purchase of IT software | 7/25/2006 |
| SPD-CP022 | eQuote Standard Terms and Conditions (Goods and/or Services) | Standard contract terms for any transaction utilizing eQuote | 5/6/2008 |
| SPD-CP023` | State Purchasing Contract Administration Plan Template | Form used to document and keep track of vendor performance, key performance milestones, contract terms, etc. of statewide and agency contracts | 7/1/2009 |
| SPD-CP024 | Notice of Award Amendment | Form used for amendment, renewal, extension and cancellation of contracts | 9/19/2009 |
| SPD-CP025 | Contract Assessment Report | Form for vendor contract performance evaluation; mandatory for contract renewal | 6/26/2009 |
| SPD-CP026 | Purchase Order (Non-PeopleSoft) | Form for creating a contract with a vendor to include an authorized signature, correct payment, delivery terms and appropriate codes for purchase type and commodity/service purchased | 6/26/2009 |
| SPD-CP027 | Contract Quarterly Administrative Fee Report | Sample report for suppliers remitting administrative fees to DOAS-SPD | 8/13/2009 |
| SPD-CP028 | Vendor Quarterly Report | Form for vendor reporting of sales on a quarterly basis | |
| Stage: OP: Operations |
| SPD-OP001 | Designation of State Entity Procurement Officer | Form submitted by APO/CUPO for approval by the DOAS-SPD Assistant Commissioner. | 7/30/2009 |
| SPD-OP003 | Request To Increase Delegated Purchasing Authority (DPA) | Form submitted by State Entity to DOAS for approval of a plan to justify a permanent DPA increase | 6/24/2009 |
| SPD-OP004 | Excise Tax Exemption Certificate | Form for documenting excise tax exemption status | 6/24/2009 |
| SPD-OP008 | Vendor Performance Report | Form for initiating and documenting vendor complaint and action required/taken | 6/24/2009 |
 | SPD-OP010 | Entity Organizational Information | Form for APOs/CUPOs to submit procurement staffing changes to State Purchasing | |