Legislation & Guidelines

Suppliers - Legislation & Guidelines

GA Code 50-5-50

The pertinent laws that govern State purchases are generally set forth in the Official Code of Georgia Annotated (O.C.G.A.), Section 50-5-50 through Section 50-5-81. Use the link below to search all Georgia laws and regulations or view specific purchasing related codes.

Click here to access the O.C.G.A.

Georgia Procurement Manual / 7 Stages of Procurement

The underlying purposes and policies of the Georgia Procurement Manual are to:

	Simplify and clarify the law governing procurement by the State of Georgia.
	Permit the continued development of centralized procurement policies and practices.
	Make as consistent as possible the procurement regulations among the various state agencies.

Click here to access the manual.
Click here for official SPD forms.

Terms & Conditions

Georgia Standard Terms and Conditions for suppliers which may be incorporated, by reference, into an agency contract.

Click here to access the Terms & Conditions document

Legislation / Georgia General Assembly

The General Assembly web site provides status and updates of all active legislation and statutes.

Click here to access the Georgia Legislative Website

Open Records Act

The Department of Administrative Services Policy related to costs incurred in complying with the request to copy DOAS records pursuant to O.C.G.A. §50-18-70.

	The Department of Administrative Services applies an hourly charge for administrative and clerical task related to the search, retrieval, review and preparation of the agency’s records. DOAS current rate is $25.00 per hour.
	The Act also authorizes the agency to charge up to 25¢ per page, for copies provided that it uses the most economical means of copying reasonably available.
	There is no charge for the first quarter hour of time expended in record preparation.
	The Georgia Open Records Act allows the agency to waive all fees should it so choose. No fees other than those directly attributable to providing access shall be assessed where records are made available by electronic means.
DOAS accepts written open records requests that are delivered to: DOAS State Purchasing Division Open Records Request 200 Piedmont Avenue SE Suite 1308, West Tower Atlanta GA 30334 Faxed to 404-657-8444, or emailed to records.management@doas.ga.gov After receipt of the request and prior to any record retrieval, requestors will be provided with a written Cost Estimate detailing the cost of providing access to the requested records. On the requestor’s acceptance of this estimate the agency will initiate the preparation of the requested records. Full payment must be received prior to the delivery of the records. Payment options are limited to checks, money orders and credit cards.

Debarred and Suspended Contractors

Debarred/Suspended Contractors are suppliers who are currently suspended and/or debarred from use by the State of Georgia or who are currently listed on the “Federal Excluded from Procurement” list. Prior to the issuance of a purchasing order, the issuing official must review the State Suspended and Debarred Vendors list and the Federal Excluded from Procurement list.

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Minority Businesses / DOT Certification

A collaborative effort between DOAS and the Georgia Department of Transportation provides a process for minority certification. Companies desiring to certify as a “minority business enterprise” or a “minority subcontractor” may do so by submitting an application to the GDOT.

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Governor’s Small Business Center

As of January 2005, the GSBC has joined the Georgia Department of Economic Development. Please contact them for specific information about the responsibilities that transitioned with their organization.

Click here to access the Georgia Small Business Center Website

Environmental Concerns

Purchasing environmentally preferable products is an easy and effective way to protect the environment. Your demand for these ‘green’ products influences industry practices to conserve energy and natural resources.

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Reciprocal Preference Law

Georgia does not have a percentage Preference Law; however, we do reciprocate based on other states or preferences of other states. Resident suppliers in the State of Georgia are to be granted the same preference over suppliers resident in another state in the same manner. This preference is used for evaluation purposes only. All state agencies are required to apply this reciprocal preference.

All state agencies, departments, and authorities responsible for the maintenance of public lands shall give preference to the use of compost and mulch in all road building, land maintenance and land development activities. Preference shall be given to compost and mulch made in the State of Georgia from organics which are source separated from the state's non-hazardous solid waste stream.

State-by-State Reciprocal Preference Data